Calendar List View

Calendar Full View

How to Submit An Event

How to Submit an Event to Our Community Calendar

📅 Simple steps, what to expect, and answers to common questions

The West Newton Community calendar is here to help neighbors stay informed and connected. Whether you’re hosting a workshop, a fundraiser, a club meeting, or a special celebration, we want to help spread the word! Submitting your event is easy and only takes a few minutes using our online Google Form.

Below you’ll find step-by-step instructions, what happens after you submit, and a list of frequently asked questions.

How to Submit Your Event

Step 1: Open the Event Submission Form

Click the “Submit an Event” button on the calendar page. This will take you to our Google Form where you’ll enter all the details about your event.

You can also access this link here! Submit a Calendar Event

Step 2: Enter Your Event Information

You’ll see a series of simple questions. Most are multiple choice or short text boxes. Here’s what we typically ask for:

  • Event Title (example: “Community Garden Volunteer Day”)

  • Date and Time

  • Location

  • Event Description

  • Organizer Name and Contact Email

  • Optional Links (website, registration page, flyer, etc.)

Just fill in what you know but provide as much information as you can! Key bits of information are a link to the event or your organizations website, these are so important to connect your event to the community!

Step 3: Review Your Answers

Before you hit submit, take a quick look over your responses to make sure everything is clear and spelled correctly. This helps us post your event accurately.

Step 4: Click “Submit”

Once submitted, the form will confirm that your information has been successfully sent to our calendar team.

What Happens After You Submit

1. You’ll Receive an Email Confirmation

You will receive an email from our email WestNewtonPACalendar@gmail.com saying your event submission has been received (this will come from the google form, if you are logged into google when submitting).

This email confirms that:

  • Your form went through

  • We have your contact information

  • You don’t need to resubmit unless you spot an error

2. Our Team Reviews Your Event

A member of our calendar team checks every submission to make sure it meets our posting guidelines. This usually happens within a few days to ensure all events have necessary information and contribute to our community. 

3. You’ll Receive a Second Email

After review, you will get one of the following:

✔️ Approval Email

This message confirms that your event has been posted to the community calendar. We’ll provide all of the information used to create your event for your confirmation. 

❗ Request for More Information

If something is missing—like a location, date, or description or website link —we’ll email you asking for clarification. Don’t worry! Your event isn’t rejected; we just want to make sure the listing is clear for everyone.

✖️ Unable to Post

In rare cases, if the event doesn’t meet posting guidelines, we’ll let you know. When possible, we’ll offer suggestions so you can revise and resubmit.

Frequently Asked Questions

Do I need a Google account to submit an event?

No. Anyone can fill out the Google Form—no login required.

Can I edit my event after I submit it?

Yes. Just reply to your confirmation or approval email with the update details, and our team will make the edit to the calendar on the website. 

How long does approval take?

Most events are reviewed within 2–3 business days. During busy times, it may take a little longer.

Can I submit recurring events?

Not at this time, if you have a re-occurring event please submit regular requests. This is to ensure even postings do not become out of date. Please email us after your event is created to request a re-occurring event to be added. 

My event didn’t appear on the calendar yet—should I resubmit?

Please wait for the approval email first. If it has been more than a week without any update, reply to your original confirmation email to check the status.

Is there a cost to submit an event?

No, submitting events to the community calendar is completely free. This webpage is run by community volunteers looking to improve and connect the community and is not associated with the West Newton Borough, at this time.   

What kinds of events can be posted?

Most community-focused, educational, cultural, recreational, or non-profit events are welcome. Food and charity based events are our favorites!! For questions about eligibility, feel free to ask before submitting.

Need Help?

If you run into any issues or aren’t sure how to answer a question on the form, just email our team at WestNewtonPACalendar@gmail.com. We’re happy to help!

Thank you for submitting an even to better connect our community!!